Volunteers & Visitors
Helping ensure a positive experience for students, staff & visitors
Procedure for Volunteer Approval
Volunteer Application Link
(Use the web browser Google Chrome when applying. Click the word Volunteer Application Link above to register).
- Each person shall be approved by the office of Human Resources prior to volunteering at a school building, event, field trip or any related WISD activity.
- Observation students will follow the same process of approval as volunteers.
- Volunteers must fill out a volunteer application online. When applying, be sure to indicate every campus you are interested in volunteering at.
- In accordance with the Texas Education Code, Section 22.083, Willis ISD may obtain criminal history record information on an individual who has indicated, in writing, an intention to serve as a volunteer. By submitting the volunteer application, you give WISD written consent to run a criminal history check using your name and other identifiers. The information obtained is strictly confidential and will be processed through the Willis ISD Human Resources Office.
- Campus principals and their designated campus volunteer coordinator will be notified of approved volunteers.
- Volunteers must receive approval each school year.
- The last day to submit a volunteer/observation application will be April 30th of the current school year.
- You can check your volunteer status by logging back into the volunteer/observation application. You will not receive any written notification.
Note: Due to the high volume of approvals, WISD suggests applications be turned in two weeks prior to the event at which you want to volunteer.
Volunteer Guidelines
- A good volunteer is consistent, dependable, interested in making a difference, respectful and appreciative of teachers and students, and faithful to commitment.
- Volunteers should dress neatly and in accordance to the dress policy for the campus.
- Volunteers should consider things seen and heard at school confidential.
- While volunteering during school hours, it is not permitted to pop in unexpectedly in your child’s classroom.
- Volunteers should sign in with the receptionist to retrieve a paper badge from the campus for the day. Human Resources will not issue volunteer badges.
Campus Visitor & Guest Speaker Procedures
- Teachers are required to obtain administrator approval for all visitors/guest speakers, and provide an explanation of educational purpose.
- Teachers are required to notify parents in advance of any guest speakers, and provide an opportunity for opt-out (new).
- All campus visitors must enter through the front of the school and stop at the front desk to sign-in.
- Visitors must present a valid driver’s license or identification card.
- ID/Driver’s License will be run through Raptor Technologies to check the national sex offender database as well as any district-maintained databases of custody or banned parent cases.
- Visitors/guest speakers must wear an office-issued visitor pass, and return the pass to the front desk when leaving.
- Visitors interacting with students must remain with a district employee at all times.