Student Services

Complaint Process

Student or Parent Complaint Process

The Board encourages students and parents to discuss their concerns with the appropriate teacher, principal, or other campus administrator who has the authority to address the concerns. Concerns should be expressed as soon as possible to allow early resolution at the lowest possible administrative level.

Once your complaint form is filled out completely, submit it by hand delivery, fax, email or U.S. mail to the appropriate administrator within the time established in FNG (LOCAL). All complaints will be heard in accordance with FNG (LEGAL) and (LOCAL) or any exceptions outlined therein.

A student, parent, or member of the public may initiate the formal process by timely filing the appropriate written complaint form below.

Fillable Forms

Steps

Download the file.
Type your information on the form.
Print the form.
Sign the form.

For electronic submission, completed grievance forms may be emailed to the campus principal or other appropriate administrator with authority over the concern, as outlined in FNG (LOCAL).

Forms

Level I Student/Parent Complaint Form (PDF)

Level II Student/Parent Complaint Form (PDF)

Level III Student/Parent Complaint Form (PDF)

Printable Forms

Steps

Download the file.
Complete the form (please print clearly).
Print the form.
Sign the form.

Forms

Level I Student/Parent Complaint Form (PRINTABLE) (PDF)

Level II Student/Parent Complaint Form (PRINTABLE) (PDF)

Level III Student/Parent Complaint Form (PRINTABLE) (PDF)

Refusal of Entry or Ejection of Unauthorized Persons Complaint or Appeal Process

A school administrator, school resource officer, or school district peace officer may refuse to allow persons to enter on or may eject a person from property under the district's control if the person refuses to leave peaceably on request and:

The person poses a substantial risk of harm to any person; or
The person behaves in a manner that is inappropriate for a school setting and:
- The administrator, resource officer, or peace officer issues a verbal warning to the person that the person's behavior is inappropriate and may result in the person's refusal of entry or ejection; and
- The person persists in that behavior.

A district shall maintain a record of each verbal warning issued, including the name of the person to whom the warning was issued and the date of issuance.

Read about our Policy

Reconsideration of Instructional or Library Materials

Once your complaint form is filled out completely, submit it by hand delivery, fax, email or U.S. mail to the appropriate administrator within the time established in EF (LOCAL). All complaints will be heard in accordance with EF (LEGAL) and (LOCAL) or any exceptions outlined therein.

Reconsideration of Instructional or Library Materials Form

Non-Parents of Students (Community Members) Complaint Process

Once your complaint form is filled out completely, submit it by hand delivery, fax, email or U.S. mail to the appropriate administrator within the time established in GF (LOCAL). All complaints will be heard in accordance with GF (LEGAL) and (LOCAL) or any exceptions outlined therein.

Forms

Level I Community Member Complaint Form

Level II Community Member Complaint Form

Level III Community Member Complaint Form

Title IX Information

The following information is provided in response to 34 C.F.R. Part 106.8 of the 2020 Title IX Regulations, mandating notice of a nondiscrimination policy and adoption and publication of grievance procedures that provide for the prompt and equitable resolution of student and employee complaints. In accordance with Title IX, the district does not, and is required not to, discriminate on the basis of sex in its educational programs or activities. The requirement not to discriminate extends to employment. As a school district serving students in kindergarten through grade 12, the district is not subject to provisions in Title IX Regulations (Subpart C) prohibiting discrimination on the basis of sex in admissions and recruitment. However, the district does not discriminate on the basis of sex in admissions or transfer requests.

The district has designated and authorized the following employee as the Title IX Coordinator to address concerns or inquiries regarding discrimination on the basis of sex, including sexual harassment, sexual assault, dating violence, domestic violence, stalking, and gender-based harassment:

Title IX Coordinator: Travis Utecht
Physical Address: 612 N. Campbell Street, Willis, Texas 77378
Email Address: tutecht@willisisd.org
Telephone Number: 936-890-1462

Any individual may report sex discrimination, including sexual harassment, at any time, including during non-business hours, by mail, phone, or email. Reports can also be made on the district’s Anonymous Alert mobile app by downloading the app, or on the web-based form here: https://report.anonymousalerts.com/willisisd/.

During district business hours, reports may also be made in person.

To view an electronic copy of the District’s Title IX policies, FFH(LEGAL) and (LOCAL) and DIA(LEGAL) and (LOCAL), please go to: https://pol.tasb.org/Home/Index/911.

To obtain a copy of the District’s Title IX policies, including the grievance process that complies with 34 C.F.R. § 106.45(b) of the 2020 Title IX Regulations, please contact: Travis Utecht, at
936-890-2062.

Upon receiving an allegation of sex-based harassment, the Title IX Coordinator will promptly respond in accordance with board policies FFH and DIA.

Inquiries about the application of Title IX may be referred to the district’s Title IX Coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both.

Title IX Training Materials

All materials used to train Title IX personnel are available here: http://www.edlaw.com/materials/new-title-ix-rules-and-regulations-materials.aspx and are also available for inspection upon request by contacting: Ms. Jamie Fails, Director of Communications, at 936-856-1217.

Employee Welfare: Freedom From Discrimination, Harassment, and Retaliation- DIA (Legal)
Employee Welfare: Freedom From Discrimination, Harassment, and Retaliation- DIA (Local)
Student Welfare: Freedom From Discrimination, Harassment, and Retaliation- FFH (Legal)
Student Welfare: Freedom From Discrimination, Harassment, and Retaliation, FFH (Local)

Campus Behavior Coordinators

Brabham Middle School

Danielle Hunnicut
936-890-2653
dhunnicut@willisisd.org

C.C. Hardy Elementary

Dakotah Epple
936-856-1304
depple@willisisd.org

Lynn Lucas Middle School

Ashley Soose
936-856-1278
asoose@willisisd.org

Parmley Elementary

Alex Kazmierczak
936-856-1221
akazmierczak @willisisd.org

Stubblefield Academy

Tanya Maddin
936-856-1288
tmaddin @willisisd.org

Willis High School

Jamaal Hunnicut
936-856-1262
jhunnicut @willisisd.org

Cannan Elementary

Dana Upton
936-890-7301
dupton@willisisd.org

Lagway Elementary

Adriana Velasco
936-228-7719
avelasco@willisisd.org

Meador Elementary

Micah Surface
936-890-7550
msurface@willisisd.org

Roark Early Education Center

Isis Frederick
936-890-1400
ifrederick @willisisd.org

Turner Elementary

Paula Snow
936-856-1294
psnow @willisisd.org

Health Services

Immunization Requirements

Clinics and Phone Numbers

Montgomery County Public Health (936-523-5020)
Lonestar Family Health Center (936-539-4004)
Community Wellness Clinic (936-760-2784)
Express Family Clinic (936-463-8104)

Exemption from Immunizations for Reasons of Conscience

For access to and instructions on how to obtain an Immunization Exemption, please visit the Texas Department of State Health Services at the website below

https://www.dshs.texas.gov/immunizations/school/exemptions

7th Grade Immunizations

Access the mandatory 7th grade immunization guidelines (PDF).

School Related Services - Frequently Asked Questions (FAQ)

General Health Services

School health services support student wellness, safety, and academic success. Services may include first aid, illness assessment, medication administration, chronic condition management, health screenings, and coordination with families and healthcare providers.

Is there a school nurse on campus?

Yes. A licensed nurse or trained health staff member is available to assess student needs, provide care, and respond to emergencies during school hours.

Health Services Consent (SB 12 Requirement)

Why do I need to sign a Health Services Consent form?
Under Texas Senate Bill 12, parents/guardians are asked to acknowledge consent for their child to receive certain services from school health staff. This supports transparency and ensures compliance with state requirements.

How often do I need to complete the Health Services Consent?

The Health Services consent will need to be signed each school year for each student.

What is the difference between Health-Related Services and Health Care Services?

Health-Related Services:
These services support student safety and access to learning, including:

First aid and injury assessment beyond routine care
Monitoring of chronic health conditions (such as asthma, diabetes, etc.)
State-mandated screenings (vision, hearing, and scoliosis)

Health Care Services (require additional authorization):
These services involve more direct medical care and require appropriate documentation:

Administration of medication with a completed written permission form from the parent/guardian and, when necessary, a physician
Medical procedures prescribed by a physician and accompanied by a signed physician’s order provided by the parent/guardian

What happens if I don’t sign the consent?
If the form is not signed, consent will be presumed unless a parent/guardian submits a signed consent.

If you need to sign a new consent, the form can be found at the following link:

Health Services Consent (English)

Health Services Consent (Spanish)

Immunizations

What immunizations are required for school attendance?
Texas law requires students to be fully immunized according to guidelines from the Texas Department of State Health Services. This information can be found at the following links:

2025-2026 K-12 Immunization Requirements (English and Spanish)

2025-2026 Minimum Requirements for Childcare and PreK

What are the requirements for 7th grade entry?
Students entering 7th grade must have:

Tdap (tetanus, diphtheria, pertussis booster)
Meningococcal (MCV4) vaccine
Varicella (Chickenpox)-at least two doses

Additional information on 7th grade immunization requirements for Willis ISD can be found here:

7th grade immunization requirements

What if my child has an exemption?
Exemption affidavits must be:

Submitted to the school
Notarized with the original document provided to the school
Renewed every 2 years, as required by the state
Current and in possession of the campus nurse in order for the student to attend school

For access to and instructions on how to obtain an Immunization Exemption, please visit the Texas Department of State Health Services at the website below:

Immunization Exemption Information

Medications at School

Can my child take medication during the school day?
Yes, but all medications (prescription and over-the-counter) must follow school policies.

What is required for medication to be given at school?

Written authorization from the parent/guardian
Medication in the original, properly labeled container
Physician order, when applicable

For additional information on Willis ISD Guidelines on Medication Administration, please refer to the following link:

Medication Administration Guidelines

What about self-carry medications like inhalers or EpiPens?
Even if the medication is carried by the student and not stored in the clinic, it must still have:

Appropriate physician documentation
Required school forms on file

Please reach out to your campus nurse for the appropriate medical forms needed for your student to be able to self-carry emergency medications.

Can I send my student’s medication to school with the student?

No. Any medications that are to be given during school hours will need to be appropriately checked in with the nurse by a parent/guardian and have the appropriate forms completed.

Chronic Conditions & Medical Plans

My child has a chronic condition (asthma, diabetes, severe allergies, etc). What do I need to provide?
Parents must submit prior to the start of each school year:

Physician-signed orders
Individualized action plans (e.g., asthma action plan, diabetes management plan, allergy action plan)

Do these forms need to be updated every year?
Yes. New physician orders and action plans are required EVERY school year to ensure safe and current care. Please reach out to your campus nurse for the appropriate forms.

Food Allergies & Diet Modifications

Illness & When to Stay Home

When should I keep my child home from school?

Keep your child home if they have:

Fever (100°F or higher) within the past 24 hours
Vomiting or diarrhea
Symptoms of a contagious illness

Students should be symptom-free for 24 hours without medication before returning to school.

More information on Emergency Illness and Care at School can be found here:

Emergency Illness and Care at School

Where can I go to find information on illnesses and communicable diseases that require exclusion from school?

Parents/families are encouraged to visit the website below to see a full list:

School Communicable Disease Chart

Lice

What are the district’s expectations when it comes to lice?

Head lice are a common concern among school-aged children and are not a sign of poor hygiene. The district follows current public health guidance to manage lice in a way that supports student health while minimizing unnecessary missed instructional time.

Students found to have live lice may be sent home at the end of the school day for treatment. In some cases, a parent/guardian may be asked to pick up the student sooner, depending on the situation.
Treatment should begin before the student returns to school. This typically includes the use of an appropriate lice treatment product and removal of live lice.
Students are generally allowed to return to school after treatment has been initiated. The presence of nits (eggs) alone does not exclude a student from school.
The school nurse may recheck the student upon return and provide guidance if additional treatment is needed.
Parents/guardians are encouraged to check household members and wash or clean personal items (such as bedding, hats, and brushes) as part of treatment.

The district emphasizes education, early detection, and effective treatment while avoiding unnecessary exclusion from school.

Additional district information on head lice can be found here:

Procedure regarding the Presence of Head Lice at School

Health Screenings

Are students screened for vision, hearing and scoliosis?
Yes. Willis ISD Health Services, under the guidelines of the Texas Department of State Health Services, provides a screening program for vision and hearing for all students in pre-kindergarten, kindergarten, 1st, 3rd, 5th, and 7th grades and students new to Texas.

Spinal screening is conducted for girls in 5th grade and 7th grade and boys in 8th grade. This screening is required by the Texas Department of State Health Services. If you prefer to have this screening done by your family physician, please send the results to the school nurse.

For more information on state mandated screenings, please see the link below:

Vision, Hearing and Spinal Screening

Emergency Information

How often do I need to update our contact information?

Accurate and current parent/guardian contact information ensures:

Quick communication in case of illness or injury
Timely response during emergencies

Changes in address or phone number should be updated ASAP to ensure ease of communication. Please notify the school immediately of any changes.

When should I expect a phone call from the nurse?

Parents/guardians can expect to be contacted by the school nurse when a student has a health concern that may require follow-up, monitoring, or dismissal from school.

This may include situations such as:

Fever or symptoms of illness that may require the student to go home
Injury beyond minor first aid
Head injuries
Ongoing or concerning symptoms (vomiting, difficulty breathing, severe pain, etc.)
Health issues related to a known medical condition (such as asthma or diabetes) that require attention beyond routine care
When clarification or additional information is needed regarding your child’s health history or care plan

For minor issues (such as small scrapes, mild headaches, or routine care), a phone call may not be made, but care will still be provided

If a parent/guardian cannot be reached, the nurse will contact individuals listed on the student’s emergency contact list.

If you ever have questions about your child’s visit to the clinic, you are encouraged to contact the school nurse directly.

Daily Preparedness for Young Students

Additional Information & Resources

Where can I find forms and more detailed information?

Additional information on all health-related topics, as well as required forms (medication authorization, action plans, diet modification forms, immunization requirements, and more), can be found on the Health Services webpage of Willis Independent School District.

To access the Health Services page, please click on the link below and select the Health Services tab at the top of the page

Health Services

Parents/guardians are encouraged to review these resources regularly to stay informed and ensure all required documentation is current and complete.

Is there a way I can access each individual campus nurse’s contact information?

Yes. Each individual campus website will have a link to their campus nurse. You will find contact information on that page.

The Director of Nursing for Willis ISD is Hailey Dobraski, RN. Her office phone number is 936-890-7484 and her email address is hdobraski@willisisd.org

Main Contact

Hailey Dobraski, RN, BSN
936-856-7484
hdobraski@willisisd.org

Health Forms

2025-2026 Medication Form (PDF)
School Asthma Action Plan Form - English (PDF)
Food Allergy & Anaphylaxis Emergency Care Plan: English PDF or Spanish PDF
Seizure Action Plan: English PDF or Spanish PDF
Parental Consent for Health-Related Services
Aviso y consentimiento paterno sobre los servicios de salud escolar

Health Services Topics

Bacterial Meningitis

COVID-19

District Food Allergy Management Plan

Emergency & Illness Care at School

Head Lice

Monkeypox (opens in new window/tab)

Vision, Hearing & Spinal Screenings

Willis ISD Guidelines on Medication Administration

Student Transfers

In-District Transfer Requests

Transfers are granted for hardship reasons only.
Transfers are subject to space available at the time the request is made.
There will be no change of schools granted once the school year begins.
The parent is responsible for ALL transportation.
Request for a specific teacher will not be accepted.
Failure to follow discipline, attendance and grade policies may result in revocation of transfer.
All supporting documentation must be submitted with the application.

Once your transfer request is filled out completely, submit it to:
transferapplications@willisisd.org or
The Student Services Department, 612 N. Campbell Street, Willis, TX 77378

District Transfer Regulations (FC, FDA, and FDB)

2025-2026 District Transfer Application

2026-2027 District Transfer Application

Reporting Allegations of Bullying

Willis ISD prohibits bullying, including cyberbullying:

On school property,
At school-sponsored or school-related activities on or off school property, or
In any vehicle being used for transporting students to or from school or a school-sponsored or school-related activity.

Bullying may include physical conduct or verbal or written expression, including electronic expression, that was delivered to school property or to the site of a school-sponsored or school-related activity, or off school property or outside of a school-sponsored or school-related activity, if the cyberbullying interferes with a student’s educational opportunities or substantially disrupts the orderly operation of a classroom, school, or school-sponsored or school-related activity.

Bullying is not tolerated by the District, and any student or parent of a student who believes that the student or another student has experienced bullying or that a student has engaged in bullying is encouraged to immediately report the incident. Retaliation against anyone involved in the reporting process is a violation of District policy and is prohibited.

Students or parents may report an alleged incident of bullying, orally or in writing, to a teacher, school counselor, principal, or other District employee. Students or parents may obtain an Incident Report Form at the links below. A student may report the incident anonymously.

K12 Anonymous Alerts

Willis ISD has an anonymous alert reporting system called K12 Anonymous Alerts. Anonymous Alerts® allows students or parents to quickly, easily, and anonymously report urgent information to school officials across all of our school campuses. The mobile app and web-based reporting system provides secure one-way or two-way encrypted messages. All reports remain completely anonymous by default, or you can ask administrators to contact you.

Visit the Willis ISD Anonymous Alerts Page

You can also download the app in your device's app store. The app is a red icon and the Activation Code is "WillisISD."

When an allegation of bullying is reported, the principal or designee shall notify a parent of the alleged victim and a parent of the student alleged to have engaged in the conduct. The principal or designee shall conduct an appropriate investigation based on the allegations in the report. The principal or designee shall promptly take interim action calculated to prevent bullying during the course of an investigation, if appropriate. We encourage you to communicate with your designated campus administrator during this time. Learn more about the district's bullying policy.

Once your report form is filled out completely, submit it by hand delivery, fax or U.S. mail to the appropriate campus administrator. All complaints will be investigated in accordance with FII(LEGAL) and FII(LOCAL) or any exceptions outlined therein.